EMPLOYEES ONLINE PORTAL USER MANUAL
Employee management is done directly by the companies installed in the condominium. The HR profile is responsible for registering and managing the company's employees via the Colaboradores Online portal.
TO GET STARTED:
1. The company must send the condominium administration who the first professional with an HR profile will be, so that the KeyAccess team can send out the first invitation;
2. In order to receive the temporary password that will give them access to the Colaboradores Online portal, the employee with the HR profile must first complete their registration in the KeyAccess Pass application.
3. If, after identifying themselves in the app, they don't receive a password, log in to the portal and click on Primeiro acesso.
HOW TO REGISTER EMPLOYEES:
To register a new employee, click on + Collaborator on the home screen of the Employees Online portal. If you have any doubts about the form, consult the explanation on the "?" icon next to the field or access the article on the subject by clicking here.
To register several employees at once, download the Excel spreadsheet by clicking on Export. Fill in the spreadsheet, return to the system and click Import. If you have any doubts about this process, click here to read the article on the subject.
HOW TO RELEASE MORE HR PROFILES:
Users with an HR profile can give that profile to other employees. To do this, go to the portal menu and click on Manage HR profiles. If you have any doubts about this process, click here for an article on the subject.
COMMAND MANAGE RESOURCES:
If your condominium has a common area with restricted access, it may be that the access group for that area has limited vacancies (the company's management determines the limit of vacancies per company). To check, go to Menu, Manage resources. If you have any doubts about this process, click here to read the article on the subject.
REGISTER YOUR SOCIAL NAME:
If your company has an employee with a social name, before registering them on the portal you will need to register the social name assigned to that user's CPF. To check, go to Menu, Register Social Name. If you have any doubts about this process, click here for an article on the subject.
SENDING THE INVITATION TO THE EMPLOYEE:
After this registration stage on the portal, the system sends the employee an invitation email with the company code, which they will enter in the app to release their access QR Code.
In the case of registration by list, the system sends the invitation e-mail to all employees at once.
To browse the KeyAccess portals in another language, use the Translate feature available in the Google Chrome browser.